REGISTRY AND PRIVACY STATEMENT
This is Functos Oy's register and data protection statement in accordance with the Personal Data Act (Sections 10 and 24) and the EU General Data Protection Regulation (GDPR). Prepared on 10 March 2020. Latest change 10.3.2020
1. Registrar
Functos Oy
y ID 2994247-2
2. The contact person responsible for the register
Mikko Merisaari
mikko.merisaari@functos.fi
tel. 050 521 4055
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3. Register name
Functos oy's customer and marketing register
4. Legal basis and purpose of personal data processing
According to the EU's General Data Protection Regulation, the legal basis for the processing of personal data is a customer or service relationship or other comparable relationship with the operation of Functos, an assignment given to Functos by a person or entity, or the implementation of rights and obligations arising from agreements between Functos and the data subject and legislation.
In certain cases, the person's consent may also be a requirement. The basis for the processing of personal data can also be Functos' legitimate interest based on a substantive connection, which can be applied under certain conditions in the case of a processing operation that cannot be done on the basis of a contractual relationship.
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The purposes of the customer and marketing register are:
• Communication and customer relationship management with the person and customers
• Electronic communication to the data subject
• Other processing of personal data necessary for the operation of Functos
5. Data content of the register
The name of the person
Organization / company
Role in the organization / company
Phone number and email address
Linkedin and/or Twitter profile address
IP address of the network connection
Information about ordered services
Billing information
Other information related to the customer relationship and ordered services
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6. Regular sources of information
The information to be saved in the register is obtained from the customer, e.g. From messages sent via web forms, by e-mail, by phone, via social media services, contracts, customer meetings and other situations where the customer gives out their information.
7. Transfers and transfers of information
Personal data can be handed over to Functos collaborators to implement marketing provided that the user has given consent to this.
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Personal data can be transferred to Functos' marketing and newsletter register as well as to separate registers used in Functos' service production. Personal data can be transferred or disclosed to fulfill an order made by the data subject, or with the consent of the data subject also to temporary registers, such as event, contact, participant, or research registers. The information in these registers is processed only for the purposes of use of each register, in a separately informed manner.
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Information is disclosed to the authorities in cases required by law, such as e.g. to investigate and prevent abuses.
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As a general rule, Functos does not transfer or disclose personal data outside the European Union or the European Economic Area. However, if necessary, data can be transferred or transferred outside the European Union or the European Economic Area in ways permitted by the Personal Data Act, if the data subject has given his consent.
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8. Principles of registry protection
Care is taken when processing the register and the information processed with the help of information systems is properly protected. When registry data is stored on internet servers, the physical and digital data security of their hardware is taken care of accordingly. The registrar ensures that stored data as well as server access rights and other data critical to the security of personal data are handled confidentially and only by those employees whose job description it is.
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9. Right of inspection and right to demand correction of information
The registrant has the right to check his/her information stored in the register and to demand the correction of any incorrect information or the completion of incomplete information. If a person wants to check the information stored about him or demand corrections, the request must be sent in writing to the controller and prove the identity in a reliable way.
10. Other rights related to the processing of personal data
A person in the register has the right to request the removal of personal data about him from the register ("the right to be forgotten"). Those registered also have other Rights according to the EU General Data Protection Regulation such as limiting the processing of personal data in certain situations. Requests must be sent in writing to the controller. If necessary, the registrar may ask the requester to prove his identity. The controller responds to the customer within the time stipulated in the EU data protection regulation (generally within a month).
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11. Cookies
In order for the site to work as well as possible, it saves small data files called cookies on your device from time to time. This is common practice on most websites. You can block the use of cookies in your browser settings, but this may have an impact on the site's functionality.
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What are cookies?
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Cookies are small text files that a website stores on your computer or mobile device when you visit the website. Cookies store information about your device's use and usage patterns.
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What do we use cookies for?
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Google Analytics analytics service is used on this website. It uses cookies, which are text files placed on your computer. They provide information about how the site is used. The information generated by the cookie (including the IP address) is transmitted and stored on Google's servers. Google uses the data to analyze how the user uses the site. It prepares reports on various activities for website operators and also offers other services related to website activities and internet usage.
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Google may also transfer this information to a third party if required by law or if a third party processes the data on Google's behalf. Google does not associate the user's IP address with any other data in its possession.
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The user can refuse the use of cookies by making the relevant choices in his browser. However, you should take into account that in this case not all functions of the website are available. By using this website, the user agrees that Google will process his data for the above-mentioned purposes and in the ways mentioned.
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How can you manage cookies?
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You can manage and/or delete cookies freely. Instructions can be found at AllAboutCookies.org. You can delete all cookies on your computer, and most browsers can be set to block them completely. However, remember that if you reject cookies, you will have to configure certain settings every time you return to the site. It may also be that you cannot use some of the services and functions on the site.
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12. Changing the register statement
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Due to technical development and possible changes to Functos' services, Functos reserves the right to make changes to this privacy statement. Changes can also be based on changes in legislation. We recommend that you familiarize yourself with the content of the privacy statement regularly.
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